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1. Have as few inboxes as you can, but as many as you need. An inbox is anything that collects stuff. It can be e-mails, text messages, mail, letter, fax, etc.
2. The Two Minute Rule. This is the best rule that I have ever learned and is responsible for ensuring that my e-mail box is at zero each and everyday. The rule is this. If something takes two minutes or less to do, then do it. It will take you more time to file it away, retrieve it, and do something with it then, than it would have if you had just done it now.
3. Find ways to compartmental things that need to be done in list that make sense. For example, create a list of all the calls that you need to make. Pull that list out when you have a phone and time to do it. Create of list of things that you need to do that requires a computer or even the web to do it. You will find that compartmentalizing things helps to get them done at the right time and place.
These are some of the things that have helped me get things done. What are some things that you do?